Game Day Communication Checklist

Game Day Communication Checklist

Use this checklist before, during, and after every game to keep players, parents, and staff fully informed.

⏰ 48 Hours Before Game

• [ ] Send game reminder to all players and parents (time, location, directions)
• [ ] Confirm venue address is correct (use Google Maps link)
• [ ] Confirm uniform color (home vs. away)
• [ ] Send equipment list reminder (shin guards, cleats, water, snacks)
• [ ] Confirm officials are booked (if your responsibility)
• [ ] Notify any players of specific roles or changes for this game

⏰ Morning of Game

• [ ] Send final reminder via team app/messaging group
• [ ] Include parking instructions if venue is new
• [ ] Share estimated weather forecast
• [ ] Confirm arrival time (30–45 min before game)
• [ ] Text any players who didn’t confirm attendance

✅ At the Venue (Pre-Game)

• [ ] Sign in with tournament/league official
• [ ] Get roster approved if required
• [ ] Brief assistant coaches on game plan
• [ ] Conduct warm-up (follow your standard routine)
• [ ] Identify first aid location and emergency exits
• [ ] Confirm score-keeping arrangements

🏁 During the Game

• [ ] Track substitutions systematically (no one sits for the whole game)
• [ ] Keep sideline calm and organized
• [ ] Monitor player energy and attitude, not just performance
• [ ] Track any injuries or incidents (even minor ones)

📨 Post-Game (Same Day)

• [ ] Send post-game summary to team (brief: 2–3 positives, 1 focus area)
• [ ] Document final score and record
• [ ] Note any injuries (report per your program’s policy)
• [ ] Log player performance notes for coaching review
• [ ] Thank officials (sets a culture of respect)

📅 Next Practice Communication

• [ ] Share next practice time and location within 24 hours
• [ ] Briefly address the game at the start of next practice
• [ ] Follow up individually with any players who need support

Pro Tip

Use The Squad’s team messaging feature to automate game reminders — schedule them once and they go out automatically at the right time.