Emergency Action Plan (EAP) Template

This is a template. Have your EAP reviewed by a certified athletic trainer or medical professional before using.

Organization Information

• Organization Name: _______________________
• Primary Venue: _______________________
• Address: _______________________
• Emergency Contact (Primary): _______________________ | Phone: _______
• Emergency Contact (Backup): _______________________ | Phone: _______

Step 1: Activate EMS

If a serious injury or medical emergency occurs:

1. Call 911 immediately — do not delay
2. Give dispatcher:

- Exact location (address + specific field number)

- Nature of emergency

- Number of injured persons

- Your name and callback number

1. Send someone to the main entrance to direct paramedics to the scene
2. Do not move the injured person unless there is immediate danger

Step 2: Provide Care

Trained personnel should:

• Check scene safety first (don’t become a victim)
• Assess consciousness: tap shoulders, call name
• If unconscious and not breathing: Begin CPR
• If AED is available and needed: Use it immediately

AED Location at [Venue Name]:

___________________________________ (Be specific: “north wall of gymnasium, 6 feet left of exit door”)

Step 3: Notify

Once EMS is en route:

• Notify head coach or program director
• Notify parent/guardian of injured athlete
• Do NOT share details with media or bystanders

Venue-Specific Information

Common Scenarios

Heat Illness

• Move to shade or air conditioning immediately
• Apply ice packs to neck, armpits, groin
• Give cold water if conscious
• Call 911 if altered mental status or not improving in 10 minutes

Suspected Concussion

• Remove from play immediately — no return same day
• Do not leave alone
• Follow your league’s concussion protocol
• Require medical clearance before return

Cardiac Emergency

• Call 911 immediately
• Begin CPR if trained
• Get AED — every minute without defibrillation = 10% lower survival rate

Annual Review

This EAP should be reviewed and updated:

• At the start of every season
• After any incident that required its use
• When venue information changes

Last Review Date: _______________________

Reviewed By: _______________________